15 Free Raffle Ticket Templates in Microsoft Word - Mail Merge (2024)

Free Printable Raffle Ticket Templates and a How-to Guide for Raffles

If you’ve never set up a raffle before, you likely have many questions, and one of them might be about where to get raffle tickets. If you have a computer and a printer at home, there’s no need to get them printed at a print shop. You can create and print perfect raffle tickets yourself, using our free raffle ticket templates.

Raffle Ticket Know-How

he types of organizations that can benefit from raffle ticket sales include:

• Schools
• Churches
• Youth groups
• Food banks

Raffle prize ideas:

• Cash
• Travel-related items
• Housewares
• Sporting event tickets
• Restaurant gift cards
• Tourist attraction tickets
• Cars

Some states have a list of prohibited items, such as animals and alcohol, so check the laws in your area to ensure that you comply.

Many community businesses will donate prizes for the raffle; all you have to do is ask. They’re generally willing to do that because they understand the goodwill that is generated from their contribution efforts.

To make your raffle give-away as easy as possible, consider the 50/50 raffle, where 50% of the proceeds generated from ticket sales goes to the drawn winner of the raffle, and 50% goes to the organization raising the funds. Besides being easy to award the prize, it also eliminates the hassle of securing merchandise.

You’ll need to decide on a selling price. You don’t want to price them too high so that many people would find it too expensive. The lower the price of each ticket, the more tickets you’ll sell. If you price your tickets at $1 each, expect each buyer to purchase from one to five tickets. If your tickets are $5-10 each, each buyer will likely purchase no more than two.

How to Create Raffle Tickets Using Microsoft Word

Following is a step-by-step tutorial on how you can make free raffle tickets using our templates in Microsoft Word.

The raffle tickets templates on this page come with four files:

• A spreadsheet with ticket numbers (ticket numbers file)
• A ticket template (template design file)
• An image preview
• A file with many pages and tickets (template design file merged)

You may find this YouTube video on Creating Raffle Tickets in Microsoft Word helpful if you like visual explanations.

Raffle Ticket with coupon

Ticket Numbers File

You can number your tickets using this spreadsheet. These raffle ticket templates come pre-filled, but you have to option to change the ticket numbers by following these directions.

1. Enter the first ticket number in cell A2. In the example, we’re using 1 as the first of 40 tickets.
2. Select the cell, and then move your cursor to the bottom right corner of the cell. The cursor will change to a solid black T or “+” sign.
3. Drag it down, making a note of the line you’re on. Since we’re making 40 tickets, drag down all the way to cell A41 (40 tickets, plus your heading row).
4. At A41, stop dragging and release. All cells should now have the same number in them. To fix this, use the autofill feature which is explained next.
5. There’s a small icon in the bottom right corner that reads “Auto-Fill Options.” Click it and choose “Fill Series”. Your numbers are now sequential.
6. Save the file and close it.

Template Design File

This is a Microsoft Word file with the ticket designs. You can use them as they are or modify them as desired. You’ll still need to make some changes before you can create your own tickets.

1. Note this file has a single ticket. We’ll roll out this design to other tickets later, so if you decide to make changes (to the text, font or color), do it here.
2. Once you’re finished with the design, go to the “Mailings” ribbon to start the mail merge. You’ll see that the “Update Labels” is grayed out. Change that by clicking on Start Mail Merge > Labels > Cancel.
3. Click on Select Recipients > Use Existing List. When presented with the list, select the Ticket numbers.xlsx file you made earlier. Click “OK.”
4. Our raffle ticket templates have a placeholder for a ticket number, usually “xxx” to remind you it needs to be replaced. Select it, click Insert Merge Field > Ticket. Do the same for the second ticket number placeholder. Most tickets will have two number placeholders because one part of the ticket is for the raffle host (you) and the other is for the purchaser.
5. Click on Update Labels in the “Mailing” ribbon, and this will roll out the formatting to all the cells. You can click “Preview Results” to see what the tickets will look like when printed, and you can navigate pages and tickets by using Next Record, Last Record, Previous Record, or First Record.
6. If you’d like to make any further changes, you can update the very first ticket, and then click “Update Labels” to apply the changes to all tickets.
7. Once you’re happy with the design, click Finish & Merge > Edit Individual Documents > All > OK.
8. You now have a new file called “Labels1” with all the tickets in it, all sequentially numbered. They’re ready for you to print and cut.

Template Design File Merged

This is a Microsoft Office document created from the Template Design File. If you followed the steps correctly, this is what your “Labels1” should look like.

Ticket Design and Printing

With all of the many available templates, how do you select the right ticket design? It’s a good idea to choose a design featuring a background image that in some way fits with your fundraising purpose. This ties your efforts together in a cohesive way, making your tickets more attractive to buyers. A good design gives potential buyers an idea into the type of cause they’re supporting right off the bat.

If you’re raising money for a sports organization, choose a template featuring sporty images. LIkewise, a template with musical notes on it fits in well for a band-related fundraiser. However, if you need a basic template that works for any function, we have simple designs that fit any general need.

It’s best to use something other than general copy paper when printing raffle tickets. Heavier weight paper, or even card stock, could be a better choice. Not only does it look more professional, but the tickets will tear off more easily along the perforation. Choose paper colors on the lighter end of the spectrum so that the template design shows up clearly when printed.

Office supply stores and craft stores carry papers in various weights, and these are both good places to buy card stock. Some stores sell raffle ticket paper that’s already perforated, so using this type eliminates one of your most time-consuming tasks.

Selling Your Tickets

Before selling, try to raise as much awareness about your raffle as you can. Flyers are easy to distribute and display – download yours from our free raffle flyer template page. Choose places where you expect a lot of foot traffic. Not only can you hand them out to passersby, but with the right permissions, you can display flyers in store windows and other prominent locations.

Finally, it’s time to start selling! Where do you go to make as many sales as you possibly can?

Places to Sell Raffle Tickets

While some locations may be easy, you might have to get creative to think up other selling possibilities.

• Family and friends: Start close to home. People who know you, and like you, are more likely to buy from you. Fundraiser Insight says you should sell “face-to-face because it’s harder to turn someone down when they’re standing right in front of you.”
• Neighborhood businesses: The shops and stores in your own community are great places to start selling your raffle tickets. These are locales you frequent, where you know the owners and are able talk to them while you’re there. The more familiar you are to them, the more likely they’ll support your fundraising efforts and will be willing provide a selling spot for you.
• Grocery stores: A folding table and a couple of colorful posters are all you need to set up an attractive display outside of a grocery store or supermarket. People are going inside to shop, so they have money.
• Other venues: To expand your selling efforts, consider any and every place where there’s a lot of foot traffic. You can sell raffle tickets at church potlucks, outside of convenience stores and drugstores (with permission), and at PTA meetings.

How to Increase Raffle Ticket Sales

You don’t have to be a born salesperson to move all your tickets, but the better your sales tactics, the more successful you’ll probably be. Peter Kajanzy teaches how to crush a sale with pro techniques. One bit of advice he offers: When people ask for the price, instead of doing a complex breakdown of one for $2, three for $5, and so on, go straight to “You can buy five tickets for $8.”

Generally, you don’t want potential buyers to have to do a lot of math in their heads. Make it easy on them by offering a bundle price.

Other tips to help you sell include perfecting your sales pitch:

• Explain what your fundraiser is for without going into too much detail.
• Ask buyers for their help in reaching your goal.
• When stating your call-to-action, include the word “because.” Here’s an example: “Can you help our school reach our goal because the prize is $5,000?”
• Smile! Be friendly and approachable. You’re raising funds for a cause that you’re passionate about, so let that shine through. People respond to genuineness, and when they can see how much you care, they’ll be more likely to buy from you.

The Fundraising Authority advises to offer several payment options because a lot of people pay with debit and credit cards these days, so they sometimes don’t carry cash at all.Also, wherever you are, be visible! Use signs and other attractive displays to help ensure everyone sees you.

Free Printable Raffle Ticket Templates

When you’re ready to print your tickets, choose one of our handy raffle ticket templates. They allow you to include necessary details, such as the organization hosting the raffle, blank lines for the buyer’s name and contact information, prizes offered, the ticket price and the date the drawing will be held.

Below are 15 printable ticket raffle templates which are easy to use and customize. You’ll find choices for basic business types and kid-themed tickets as well as templates for multiple prize options. Simply find a raffle ticket template that you like and that fits your overall purpose, and make the necessary changes. It’s all that easy.

You might have to take a trial-and-error approach to DIY printable raffle tickets, but once you get the hang of the process, you can use the same format as much as you like.

How do you go about sequentially numbering for your raffle tickets? You can do sequential numbering manually, or you can use Microsoft Excel in a mail-merge type of operation. If you’re not sure how to go about the mail-merge, the directions are above in the Template Design File section.

Once your tickets are printed, then comes the task of cutting and perforating the tickets so that you can easily tear the ticket from the stub. It’s not as hard as you might think. With a full-size paper cutter and an inexpensive tracing wheel, you can easily complete this part of the job.

To make it a community effort, get help from your fundraising colleagues. A morning spent on this task — with the enticement of coffee and doughnuts — will fly by when you’re having fun with other people.